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Founded in 1886, Buckeye Partners has a proven track record of stability and success. We pride ourselves on the laser focus we apply to safely providing service and value to our customers, operating by a strong set of values, and empowering our employees to make decisions. We have a tenacious commitment to environmental responsibility and regulatory compliance in all that we do.
Buckeye Partners is currently seeking a CONTRACTOR Field Operations Assistant with administrative support experience.
The Field Operations Assistant is responsible for providing administrative support to assigned asset team(s).
Essential Duties & Responsibilities include:
Financial and Budgetary Monitoring. Performing financial and budgetary duties by entering purchase requisitions and receipts, applying correct account codes on expense reports, invoicing, preparing and analyzing budget information, reviewing expenditure details and resolving discrepancies and performing reconciliations for purchasing cards.
Time Sheet Quality Control. Ensuring quality control of weekly time sheet information by reviewing and approving data entered by field employees.
Meeting Arrangements. Organizing asset team meetings by reserving conference rooms, assisting in the preparation of presentations, agendas, meeting requests, etc. Assist field employees in preparing memos, reports, presentations and other information needed for meetings or special projects.
Warehouse Management. Managing the operation of the warehouse, which includes receiving materials from common carriers, entering inventory issues from stock, participating in warehouse cycle counts, investigating and resolving any discrepancies between physical and book inventory records.
Compliance. Facilitating compliance with Preventive Maintenance schedules by utilizing the Work Order system to report information on critical due dates.
Training. Providing training for new employees on multiple software applications.
Reporting. Providing accurate reporting for waste disposal and maintaining local files on all hazardous/non-hazardous waste manifests.
Office Supply Inventory. Ordering office supplies and troubleshooting issues with printers, fax machines, computers, cell phones, vehicle information, etc.
Customer Service. Screening incoming calls and greeting visitors by providing requested information to callers on subjects about which the incumbent is knowledgeable and which he/she is authorized to dispense.
And other duties as assigned.
High School Diploma or equivalent required.
Associates or Bachelors Degree in relevant discipline would be a plus.
Significant, relevant administrative support experience required.
Experience in field operations is a huge plus.
Experience with budgeting or accounting is a plus.
Must be proficient using Microsoft Office.
Certificates & Licenses:
Other Skills, Attributes and Abilities:
In order to be successful in this position, the individual must be articulate and capable of effectively communicating (both verbal and written) with both peers and superiors. Also, must possess good organizational skills.
Incumbents must exercise tact, discretion and professionalism when dealing with callers and visitors.
To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and handling sensitive and confidential information.
Buckeye Partners wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.
Buckeye Partners is the logistical solutions partner of choice for the global energy business. As one of the nations largest independent petroleum products common carrier pipeline network providers, Buckeye Partners L.P. provides terminals, storage and refined product distribution services; our strength is to create centers of expertise around our products, technologies and client needs.
Buckeye Partners, L.P. (NYSE: BPL) headquartered in Houston, Texas is one of the primary distributors of petroleum in the eastern and mid-western portions of the United States.
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